Issuance of a Certification that an Individual has not Applied for a Marriage License in Municipal Civil Registrar of Irosin

PROCESS IN AVAILING OF THE SERVICE

Steps Involved

Action MCR

Transaction Time

Responsible Person

1. Submit requirements & provide the needed information during the interview

Receives requirements & review client

20 minutes

MCR Staff

2. Pay the corresponding fees at the at the treasury office

Issues official receipt

20 minutes

RCC II/I ( MTO )

 

3. Return to MCR and present the OR

Records documents on the logbook

15 minutes

MCR Staff

4. Claim the certified true copies of the COLB of the child on the date advised sign the logbook as proof of receipt

Releases certification

5 minutes

MCR Staff

 




Registering Legal Instruments

PROCESS IN AVAILING OF THE SERVICE

Steps Involved

Action MCR

Transaction Time

Responsible Person

1. Submit requirements & provide the necessary information during the interview

Reviews requirements & interviews the client instruct to pay the fees

20 minutes

MCR Staff

2. Pay the corresponding fees at the at the treasury office

Issues official receipt

5 minutes

RCC II/I ( MTO )

 

3. Return to MCR and present the OR

Records the documents & informs the client of the date of release

10 minutes

MCR Staff

4. Claim the certified true copies of the COLB of the child on the date advised sign the logbook as proof of receipt

Releases certified true copies of COLB

5 minutes

MCR Staff

 




Processing Petition Under RA 9048 (Corrrection of Clerical or Change of Name or Nickname)

ABOUT THE SERVICE:

Republic Act 1948 authorizes the Municipal Civil Registrar or the Consul General to correct a clerical or typographical error in an entry and/or change of first name or nickname in Civil Registrar without need of a judicial order.

An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors of changing an entry in civil registry documents. It is aimed at according petitioners an expeditious and cheaper way of correcting errors found in her/his record.

CLIENT GROUPS:

Whether it is for correction of clerical or typographical error, or for change of first name, the petition maybe filed by a person of legal age who must have direct and personal interest in the correction of the error or in the change of first name in the civil registrar. (Document owner, owner’s spouse children, parents, brother, sisters, and grandparents, guardian or any other person duly authorized by law or by the owner of the document.

REQUIREMENT:

For correction of Clerical Error:

Mandatory Requirements:

  1. Birth Certificate on Security Paper
  2. With at least 2 supporting documents:
  • Voter’s Affidavit
  • Employment Record
  • GSIS Record
  • SSS Record
  • Medical Record
  • Business Record
  • School Record
  • Driver’s License
  • Insurance
  • Civil Registry Records of Ascendants
  • Land Titles
  • Certificate of Land Transfer
  • Bank Passbook
  • NBI/Police Clearance

For Change of First Name:

Mandatory Requirements:

  1. Birth Certificate on Security Paper
  2. Police Clearance
  3. NBI Clearance
  4. Affidavit of Non-Employment Certificate and other documentary evidences
  5. Affidavit of Publication/Newspaper clippings Publication – Local News for 2 consecutive weeks National Newspaper (publication shall be done only once) for Migrant Petition

Supporting Documents:

  1. Baptismal Certificate
  2. School Records
  3. Identification Cards
  4. Special Power of Attorney (SPA) if the Petitioner is not the owner of the document

SERVICE SCHEDULE:

Monday to Friday, 8:00AM – 12Noon – 12Noon – 1:00 – 5:00PM

FEES/CHANGES:

Change of First Name – P3, 000.00

Correction of Clerical Error – P1, 000.00

Migrant Petition (Service Fee) – 500.00

TOTAL PROCESSING TIME:

16 Days

Note: Does not include postal delivery time of the Office of the Civil Registrar General

PROCESS IN AVAILING OF THE SERVICE

For Correction of Clerical Error:

Steps Involved

Action MCR

Transaction Time

Responsible Person

1. Secure checklist of documents at the Office of the Civil Registrar Gives a briefing about the service 15 minutes MCR Staff
2. Submit all the the required documents & provide the necessary information during the interview Reviews documents and undertakes on the interview 30 minutes MCR Staff
3. Pay the corresponding fees at the treasury office Issues official receipt 10 minutes RCC II/I ( MTO )
4. Return to MCR and submit the official receipt Informs client on the date of release in conformity with the required 10 days posting & 5 days for the decision 5 minutes MCR Staff
5. Return to MCR and claim the approved petition MCR level on the appointed date, sign the logbook as proof of receipt Prepares the approved petition for mailing After 15 working days MCR Staff
6. Mail the approved petition to the office of the Civil Registrar General and keep the receipt of the forwarder/counter, together with duplicate Wait for the return of the Documents from the OCRG Manila More or less 2 to 3 weeks MCR Staff
7. Follow up result at the MCR after 2 0r 3 months for the Issuance of the Certificate of Finality

7a. If the petition is affirmed by the OCRG, mail to the OCRG the certificate of finality, record sheet and annotated certificate of Live Birth together with the endorsement letter

7b. If the petition is impugned, file through the CCR’s office within 15 days from receipt of the impugned petition a motion for reconsideration to OCRG and wait for the approval of the impugned petition

Informs the client of the decision of the Civil Registrar General

If OCRG affirms the petition, issues the certificate of finality record sheet, and annotated COLB and endorsement letter

If the petition is impugned receives the motion for reconsideration and transmits to the OCRG

After 2-3 months

30 minutes to 1 hour

MCR Staff

MCR Staff

8. Following at NSO Manila the request for annotated COLB on security paper 8 days after mailing of present certified copy of the certificate of finality record sheet and annotated COLB together with the endorsement letter and the receipt of the mail MCR Staff

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Change of First Name:

Steps Involved

Action of MCR

Transaction Time

Responsible Person

1. Secure checklist of the documents at MCR & secure proper instructions Conduct briefing about the service and provides checklist to client & other instructions 15 minutes MCR Staff
2. Submit all the required documents and provide the necessary information during the interview Receives/reviews documents and undertakes an interview 30 minutes MCR Staff
3. Pay the corresponding fees at the treasury office Issues official receipt 10 minutes RCC II/I (MTO)
4. Return MCR and secure endorsement/notice for publication, present the official receipt and entrust all the documents for preparation & approval of the petition Prepare the petition 15 minutes MCR Staff
5. After the termination of 2 weeks publication period submit to the MCR the certification of publication and secure the approval petition, signs the Prepares the approved petition for mailing 10 minutes MCR Staff
6. Mail the approved petition to OCRG and keep the receipt of the forwarder, together with duplicate copy of the mailed documents 30 minutes MCR Staff
7. Follow-up the approval of the petition results at the MCR after 2-3 months Informs the client of the decision of the OCRG After 2-3 months MCR Staff
8a. If the petition is affirmed. Mail again to the NSO ( Sta. Mesa Manila & QC ) the certificate of finality record sheet and annotated COLB together the endorsement letter

8b. If the petition is impugned, file through the MCR a motion for reconsideration within 15 days from the receipt of the impugned petition and wait for the reconsideration and approval of the impugned petition

If OCRG approves the petition, issues the certificate of finality record sheet and annotated COLB & endorsement letter

If the petition is impugned, receives the motion for reconsideration and transmit to the OCRG

30 minutes to 1 hour

With 15 days from receipt of the impugned petition

MCR Staff

9. Request authenticated COLB on security paper after 3 days from the date of mailing at NSO QC. Present copy of the Certificate of finality record sheet and annotated COLB together with the receipt of the courier/forwarder

Civil Registrar

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Issuance of Certified True Transcript Copies of Birth, Death and Marriage

PROCESS OF AVAILING THE SERVICE:

Steps Involved

Action MCR

Transaction Time

Responsible Person

1. Fill request form and submit to the receiving clerk

Checks the availability of records & informs client of the status of the requested records

25 minutes

MCR Staff

2. Pay the corresponding fees at treasury office

Issues official receipt

10 minutes

RCC II/I (MTO)

3. Return to MCR & present the OR

Records the OR Number below the requested documents

15 minutes

MCR Staff

4. Claim the certified true transcription copies of the documents

Issues the documents

5 minutes

MCR Staff

 




Issuance of Marriage License

PROCESS OF AVAILING THE SERVICE

Steps Involved

Action MCR

Transaction Time

Responsible Person

1. Submit all the required documents and provide the necessary information during the interview (both parties) & sign (both parties the application form)

Reviews documents submitted, interviews both parties

Instruct parties to pay the fees

20 minutes

MCR Staff

2. Pay the corresponding fees at treasury office

Issues official receipt

10 minutes

MCR Staff

3. Return to MCR and submit the OR & other documents for the 10 day posting period

Informs the client the date of release of the marriage license

 

5 minutes

 

MCR Staff

4. Return to MCR as per schedule & claim marriage license & sign logbook

Issues marriage license

5 minutes

MCR Staff